When it comes to the list of versatile formats for storing and managing documents, the PDF format stands at the top. According to Wikipedia, all the major platforms, including the likes of macOS, Windows, Android, iOS, etc., support the popular format. Thus, users of any device can conveniently work with PDF files on their respective devices without hassle. However, users who frequently work with PDF files require a PDF editing application to make edits or changes. The majority of PDF editing applications offer a wide range of features using which individuals can conveniently tweak PDF files as per their requirements. However, there are numerous tips and tricks which every individual who works with PDF files must know about. This article will cover numerous useful and effective tricks and tips following which users can work more efficiently with PDF files. Let us dive right into it:
- Split PDFs
There are numerous instances when PDF files consist of multiple pages, out of which the user only requires a few or a single one. Thankfully, there are numerous ways following which they can extract the required page from the PDF file or split them. For starters, individuals can opt to use a PDF editing application to split PDF documents using the software’s normative utilities. However, editing software may not always be available to users. This is when online PDF services or websites come in. Many websites and online platforms offer users the option to split PDF or extract pages from any PDF file without hassle. The best part about such platforms is that users can access them on their web browser without needing to install anything or sign up anywhere. All you need to do to split the PDF file on online services like Kapwing or Zanzar is the original file. It effectively splits PDF files without needing third-party editing tools or programs.
- Merge PDFs
Merging PDFs is the exact opposite of splitting them. Individuals who frequently work with tons of PDF files often need to merge two PDFs and turn them into a single one. Thankfully, the majority of PDF editors offer native functionalities using which individuals can easily join two PDF files and turn them into a single one. However, a tricky situation arises when users need to convert files of other file formats into a single PDF file. For instance, there are instances when users need to merge multiple JPEG images into a single PDF file. Although it seems like a difficult task, there are different approaches individuals can follow to get the job done.
If you wish to merge JPGs into PDF on Mac, you can easily do it using the native Preview utility of macOS. All you need to do is open the app, select the JPEGs you wish to merge, right-click on them, open them with the “Preview” utility, and click on the “File” menu, followed by the “Print” option. Besides this, you can also use a third-party tool like Nitro PDF Pro or FilePane to get the job done in a few clicks. Similarly, Windows users can also merge multiple JPGs into a single PDF file using third-party tools like Adobe Acrobat or by using online PDF tools.
- Save Web Pages as PDF Files
Numerous websites provide valuable information. However, copying and pasting the information from the page is not a suitable choice because the orientation or formatting of the copied text may get disrupted when it gets pasted on a word processing software. However, an effective way to preserve and store the information on a web page is to save it as a PDF. The process of doing so is very simple. If you are a Chrome user, all you need to do is navigate to the web page you wish to save, press the “Ctrl” and “P” keys together, and save it in the desired location. On the other hand, if you use Safari as your daily driver for surfing the Internet and wish to save a web page as a PDF, you can easily do it by pressing the “Command” and “P” keys together and clicking the “Save as PDF” option.
- Encrypt PDF Files
If you have a PDF file containing sensitive information you wish to protect from any harm or mishap, it would be best if you encrypt or password-protect your PDF file. The majority of licensed PDF editors offer users the option to encrypt files without hassle. However, users who do not have a paid PDF editor can follow other ways to password-protect PDF files. One of the most effective ways of doing so is using an online PDF editing platform like EasePDF or Smallpdf.
PDF is a highly versatile format that makes accessing documents convenient and hassle-free. If you regularly deal with PDF files, you should consider following the aforementioned tips and tricks to work seamlessly and efficiently.